PUBLIC NOTICE-LIBERTY HILL ISD-NOTICE OF SOLICITATION

There are no public notices at this time. Please check back for opportunities in the future.

There is no fee to register as a supplier or to participate in the solicitation process.

If you are a business that would like to be added to a database used by LHISD to be notified of bid opportunities, please register through LHISD’s Procurement Portal. When registering, businesses are encouraged to select their UNSPSC commodity code and must select their Category in order to receive email notifications from the school district that match their services. During the registration process you will have the opportunity to select your HUB status and provide your HUB certification document.

We request that all prospective vendors register within the Bonfire eProcurement system. This registration allows vendors to select categories, placing their company on the appropriate notification list.

Please note that registration does not constitute an approved vendor status. Registered vendors will be notified as bid opportunities become available for the particular product and/or service the vendor has selected. This is the only site you need to register to be notified for future LHISD bid solicitations. In addition, most bids and solicitations are posted on the eProcurement website and the Purchasing Department’s webpage.

The Liberty Hill Independent School District encourages participation by all vendors and does not discriminate against any vendor because of race, color, national origin, age, religion, gender or handicap. LHISD encourages participation from HUB certified vendors.

Standard registration is required for LHISD vendors.

• Click here to register.
• Click here for registration assistance.

LHISD’s Procurement Portal

LHISD uses a procurement portal powered by Bonfire Interactive for accepting and evaluating bids and proposals electronically. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your registration or submissions. You can also visit their help forum at bonfirehub.zendesk.com/hc.

If you need additional assistance registering as a potential vendor, please call our team directly at 512-260-5570.

• LHISD Vendor Forms 

General Information

Texas Education Code- Local Government Code 176.006(a)(1-2) – Disclosure Requirements for Vendors and Other Persons Questionnaire

•  A person described by Section 176.002 (a) shall file a completed Conflict of Interest Questionnaire if the person has a business relationship with a local governmental entity and;
  • has an employment or other business relationship with the officer of that local government entity, or a family member of the officer, described by Section 176.003(a)(2)(A) or;
  • has given an officer of that local government entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1)

The Conflict of Interest Questionnaire must be filed no later than the seventh business day after the date that the Vendor begins contract discussions or negotiations with LHISD or submits to LHISD any application, response to a request for proposal or bid correspondence or other writing related to a potential agreement with LHISD.

The Vendor shall file an updated questionnaire no later than September 1 of each year in which a covered transaction is pending and the seventh business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code.

Note: A Vendor is not required to file an update questionnaire if the person had filed an updated statement on or after June 1, but before September 1 of the year.

This form may contain content that is not accessible to all readers. To obtain assistance accessing these forms, please contact Purchasing at 512-260-5570.

Getting the Questionnaire

• The Conflict of Interest Questionnaire may be downloaded by clicking on this link.

Sending the Form

• Completed forms should be mailed to:

Purchasing Department
Liberty Hill Independent School District
301 Forrest Street
Liberty Hill, TX 78642

Competitive Bid Law

Like all school districts in the State of Texas, Liberty Hill Independent School District is governed by state Texas Education Code 44.031. Therefore, the majority of purchasing is done via competitive bids. The purpose and intent for the competitive bidding is to help the public schools obtain the best products at the lowest practical prices by stimulating competition. Liberty Hill ISD is committed to fair and equal competition among all vendors. In addition, the state competitive bid law does not allow favoritism to be shown to any vendor.

How to Submit Official Competitive Bids

Each invitation to bid that is posted contains all of the following elements:

1. Date, time and place bid is to be opened. It is absolutely mandatory that all bids be delivered in accordance with document specifications. Bids that are received late will not be accepted.
2. Detailed specifications Many times brand names and model numbers may be referenced in the bid specifications as a way of communicating minimum requirements of the District. This in no way prevents a responder from bidding alternates as LHISD will always consider other manufacturers and model numbers that are equal to the original minimum specifications. However, all deviations must be stated in the bid document and the responder will be required to supply the item completely as specified. All alternates must meet or exceed the specifications in order to be considered. On all such bids, the responder shall indicate clearly the product on which it is bidding, and shall supply sufficient data, on its own letterhead, to enable an intelligent comparison to be made with the particular brand or manufacturer specified.
3. Pre-Bid Meetings. In some instances pre-bid meetings are a part of the solicitation process. This information is included in the bid specification package. These meetings are an opportunity for responders and LHISD staff to meet, discuss the bid specifications and ask questions necessary to enable the responder to prepare their bid response. Contact between solicited responders and LHISD user departments during the request for sealed bid or proposal outside of the pre-bid/pre-proposal meeting is prohibited. Any attempt by a solicited responder to contact the departments will result in disqualification.

Bid Advertisements

Notice of the time, date and location of bid openings are published in a newspaper in accordance with state bid law requirements. Any company or individual interested in obtaining a bid specification package may contact the Liberty Hill ISD Purchasing Department, at 512-260-5570, to request a copy.

Bid Opening Procedures

Bids are opened publicly and promptly on the date and at the time stated in the bid solicitation. All interested responders are welcome to attend. Once bids are opened, no changes can be made or will be accepted.

Bid Evaluation

It is the intent of the Liberty Hill ISD to obtain the best quality materials at the lowest prices possible. The bid evaluation process will begin at the lowest bid price. If that bid meets all requirements and specifications an award will be recommended. If the lowest bid price does not meet all requirements and specifications, the next lowest responder will be considered until a valid and acceptable bid is found that meets all requirements. Bid evaluations will follow the stipulations and guidelines as outlined in Texas Education Code 44.031.

Bid Award Notification

The Liberty Hill ISD Purchasing Department will issue all official bid award notifications following Board of Trustee approval. Award notifications from any other department or staff member of the District prior to formal approval, which occurs monthly, may not be valid information.

Invoices and Payment Terms

By law the school district has 30 days after receipt of an invoice to present payment, and by acceptance of the Liberty Hill ISD purchase order you have agreed to the 30 day payment policy. All invoices are to be submitted to the Liberty Hill ISD Accounts Payable Department.